Fleet Software That Keeps Trucks Moving
Your dispatchers juggle 15 browser tabs, two phone lines, and a whiteboard to keep 200 trucks running. We build fleet platforms where GPS positions, driver hours, maintenance schedules, and customer delivery windows live in one system — so dispatch decisions take 30 seconds instead of 30 minutes.
What is Fleet Management Software?
Fleet management software tracks, dispatches, and maintains vehicle fleets — from 20 local delivery vans to 5,000 over-the-road tractors. At its core, it ingests GPS/telematics data from devices like Samsara, Geotab, or CalAmp, combines it with ELD hours-of-service data for FMCSA compliance, and presents dispatchers with a real-time picture of fleet capacity. Layer on fuel card integration, preventive maintenance scheduling, driver performance scorecards, and IFTA fuel tax reporting, and you have a system that touches every aspect of fleet operations.
- Real-time GPS tracking with geofencing, bread-crumb trails, and ETA prediction
- ELD and hours-of-service compliance meeting FMCSA 49 CFR Part 395 requirements
- Preventive maintenance scheduling based on mileage, engine hours, and fault codes
- Driver scorecards tracking hard braking, speeding, idle time, and fuel efficiency
What We Build for Fleets
From real-time dispatch to DOT audit preparation, we build the tools fleet managers actually need.
Real-Time Fleet Tracking
Live map with vehicle positions updating every 10-30 seconds via Samsara, Geotab, or custom telematics hardware. Geofencing triggers alerts when vehicles enter or leave designated zones. One fleet cut unauthorized vehicle use by 67%.
ELD & HOS Compliance
Electronic logging that meets FMCSA 49 CFR Part 395 rules. Automatic duty status changes, unidentified driving alerts, and DOT audit-ready reports. Drivers see remaining hours on their mobile app; dispatchers see it on the board.
Route Optimization & Dispatch
Dynamic routing that assigns jobs to the nearest available driver with sufficient HOS hours, correct vehicle type, and required certifications. A regional carrier reduced empty miles by 19% and improved on-time delivery to 96.3%.
Maintenance Management
Preventive maintenance schedules triggered by odometer readings, engine hours, or calendar intervals. Fault code monitoring from J1939/OBD-II integrations flags issues before they cause roadside breakdowns. DVIR workflows for pre- and post-trip inspections.
Fuel Management & IFTA
Fuel card integration with WEX, Comdata, and EFS for transaction-level tracking. Automated IFTA fuel tax reporting by jurisdiction. Fuel theft detection through tank-level monitoring and fill-event correlation.
Driver Mobile App
Android and iOS app for drivers covering navigation, ELD logs, DVIR inspections, document scanning, and two-way messaging with dispatch. Works offline in areas with poor cell coverage and syncs when connectivity returns.
Who Needs Custom Fleet Management Software?
Off-the-shelf fleet tools work until your operations outgrow their assumptions about how fleets operate.
Regional LTL Carriers
LTL carriers running 100-500 trucks need dispatch optimization that factors in multi-stop routes, freight class, and dock scheduling at each stop. A Midwest LTL carrier added 8% more stops per route without increasing driver hours.
Last-Mile Delivery Fleets
Delivery companies running 50-500 vans need dynamic routing that adjusts throughout the day as new orders come in and deliveries complete. One courier service reduced failed deliveries by 31% with real-time ETA notifications.
Construction & Heavy Equipment
Construction companies tracking dozers, excavators, and haul trucks across multiple job sites need equipment utilization reporting, geo-fenced site boundaries, and maintenance tracking by engine hours rather than mileage.
Municipal & Government Fleets
City and county fleets managing buses, snow plows, and service vehicles need fuel accountability, preventive maintenance compliance for DOT audits, and public-facing vehicle tracking for transit systems.
How We Build Fleet Management Software
Fleet software must work for dispatchers at 5 AM and drivers in areas with no cell signal. We build accordingly.
Fleet Operations Assessment
We spend time in your dispatch center and ride along with drivers to understand the real workflow — not the one in the training manual. We catalog every telematics device, fuel card, and maintenance system already in use.
Telematics & Data Integration Design
We design integrations with your existing GPS/telematics providers (Samsara, Geotab, CalAmp) and fuel card systems. If you are considering switching hardware, we help evaluate options and build the platform to be hardware-agnostic.
Core Platform Development
We build the tracking, dispatch, and compliance modules first — these are the foundation everything else depends on. Real telematics data feeds into the dev environment from day one so we catch data quality issues early.
Field Testing with Active Fleet
We roll out to a pilot group of 10-20 vehicles first. Drivers test the mobile app, dispatchers test the board, and maintenance techs test the PM workflows. We fix issues in the field before scaling to the full fleet.
Full Fleet Rollout & Driver Training
Phased deployment to the remaining fleet with on-site training sessions. We set up automated compliance reporting, configure alert thresholds, and ensure DOT audit readiness before handing over to your team.
Ready to get started? Let's discuss your project.
Fleet Management Software Investment
Cost scales with fleet size, telematics integration complexity, and compliance requirements.
Small Fleet
Core tracking and compliance for fleets of 20-100 vehicles. GPS tracking, basic dispatch, and ELD compliance in a single platform.
Custom pricing based on your requirements
- Real-time GPS tracking and geofencing
- ELD/HOS compliance module
- Basic dispatch board
- Driver mobile app (iOS and Android)
- Standard maintenance tracking
- 3 months post-launch support
Mid-Size Fleet
Full fleet management for 100-500 vehicles with route optimization, fuel management, and driver performance analytics.
Custom pricing based on your requirements
- Everything in Small Fleet tier
- Route optimization engine
- Fuel card integration and IFTA reporting
- Driver scorecards and safety analytics
- Preventive maintenance with fault code monitoring
- Customer-facing delivery tracking portal
- 6 months post-launch support with SLA
Enterprise Fleet
Full-scale fleet platform for 500+ vehicles with multi-terminal operations, advanced analytics, and ERP integration.
Custom pricing based on your requirements
- Everything in Mid-Size Fleet tier
- Multi-terminal, multi-region support
- ERP and TMS integration
- Advanced analytics and BI dashboards
- Custom telematics hardware support
- Dedicated account team and 24/7 support
- API access for third-party integrations
- On-premise deployment option
Fleet Management Software Questions Answered
Quick answers to the questions we hear most often.
Yes. We build directly against the Samsara and Geotab APIs to pull GPS positions, engine diagnostics, driver behavior events, and ELD data into your fleet platform. We also support KeepTruckin, CalAmp, and other telematics providers. The platform is designed to be hardware-agnostic — you can even mix devices across your fleet if needed.
You Might Also Need
Services that pair well with what you're already looking at.
Ready to Get Started with Fleet Management Software?
Let's discuss your project and discover how we can help you achieve your business goals with our expert team.